Standards for all cheques drawn on Canadian Financial Institutions have changed
The Canadian Payments Association (CPA) is mandating an industry-wide transition to
the use of images of cheques in the Canadian clearing system to replace the existing
physical cheques.
In the future image-based environment, it will be essential that all cheques follow a standard format to ensure that high-quality images can be captured consistently. For this reason, the CPA amended their cheque “Standard 006” with the new specifications that were published in January 2005.
By adopting the revised cheque specifications before the new clearing process is implemented, you will be ready to reap the benefits of cheque imaging within your own organization.
TD Canada Trust has a range of image based services such as EasyWeb View Cheque Service, Cheque Image Statement and Cheque Image Archive service.
Businesses can continue to use "old format" cheques however, may risk having cheques that cannot be properly imaged.
All cheques ordered through TD Canada Trust (or directly from Davis & Henderson) after March 31, 2005 are in compliance with the revised standards.
However, if you print your own cheques or have cheques printed by another supplier,
here are some of the key changes published by the Canadian Payments Association
that will affect your cheques. For complete details click here
www.cdnpay.ca
- Adoption of a numeric date field in one of the following specified formats
(English format of MMDDYYYY or DDMMYYYY or French JJMMAAAA or MMJJAAAA
or International date format YYYYMMDD are acceptable). In all cases,
the date field indicators must be printed below the date field line to
indicate which format is being used.
- A mandatory serial number in the MICR line must be encoded on the bottom
of the cheque.
- An increase in the minimum length of a cheque from 6” to 6 1/4”, or
15.88 cm, to ensure there is sufficient space to accommodate the
mandatory serial number in the MICR line.
- Standardized positions for key fields on the cheque, such as the amount
field.
- Disallowance of elements that may hinder the capture of images from the
cheques, such as inverse printing, italics, slanted fonts, a bottom
border printed below the MICR line and the use of black carbon on the
reverse of cheques.
- A provision to ensure that security features do not interfere with image
capture for “areas of interest” as defined in Standard 006, Part A.
- New printing requirements on the reverse of the cheque.
Plus, some revisions to technical specifications such as
maximum Print Contrast Signal to ensure high-quality images can be
consistently captured.
Answers to questions about the cheque
standards
To learn more about the cheque standards,
visit the Canadian Payments Association website at
www.cdnpay.ca
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